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Register of Deeds
350 Pageant Lane
Suite 101-A
Clarksville, TN 37040
Phone:
931-648-5713
Email:
[email protected]
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Register of Deeds
Register of Deeds
Welcome
Document Recording Fees
Tennessee Tax and Fee Calculator
Process for Filing Documents
Filing Requirements
Requesting Documents
Frequently Asked Questions (FAQ)
Location and Directions
Contact Info.
Register of Deeds
350 Pageant Lane
Suite 101-A
Clarksville, TN 37040
Phone:
931-648-5713
Email:
[email protected]
Requirements for Filing Documents
Document Types
All Documents
Affidavit of Heirship
Affidavit of Lost Assignment
Affidavit of Void Foreclosure
Agreement
Appointment of Substitute Trustee
Assignment of Deed of Trust
Assignment of Lease
Assignment of Rents and Assignment of Rents & Leases
Assumption Agreement
Bond to Discharge Lien
Cancel Release and Reinstate Deed of Trust
Civil Warrant
Contract/Purchase and Sell Agreement
Correction of Notary Acknowledgement
Declaration of Void Successor Trustee Sale
Decree of Redemption and Decree Confirming Sale
Deed of Trust/Mortgage
Easement
Final Divorce Decree
Fixture Filing
Fixture Amendment
Fixture Assignment
Fixture Continuation
Fixture Termination
Greenbelt Assessment
Installment Contract
Lien Retained Deed
Lien
Limited Partnership
Master Deed & Master Deed Amendment
Military Discharge
Modification/Amendment of Deed of Trust
Notice of Completion
Notice of Federal Tax Lien
Partial Release of Lien
Power of Attorney
Probated Will
Quit Claim Deed
Release of Lien
Scrivener's Affidavit
Secretary of State Document
Subdivision Plat
Substitute Trustee's Deed
Warranty Deed
Will - see Probated Will
All Documents
Name & address of preparer of document
Property in Montgomery County
Original document or certified copy (certified copy from the court must be signed by the clerk & bear a seal from certifying office)
Must be signed & dated
Notarized with complete notary acknowledgement (Notarization is optional for leases, by-laws and contracts)
Date notarized
Date notary commission expires
Check payable to Register of Deeds
The check must be dated & signed
Is the document taxable?
Re-Recording the original document for the purpose of correction requires all original parties to resign and re-nortarized.
Affidavit of Heirship
Name of deceased individual
List of heirs
Affiant must sign
Affidavit of Lost Assignment
Original borrower
Reference original Volume & Page
Assignor & assignee
Affidavit of Void Foreclosure
Reference original Volume & Page
Borrower(s) name
Agreement
Grantor and grantee name(s)
Appointment of Substitute Trustee
Original debtor
Reference original Volume & Page
Assignment of Deed of Trust
Assignor & assignee
Name of debtor
Reference original Volume & Page of assigned document
$5 each additional assignment reference
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. (If assignment is from an exempt entity to a non-exempt entity taxes must be paid. If an mount is listed, taxes must be paid.)
Assignment of Lease
Name of lessor/landlord & lessee/tenant
Assignment of Rents & Assignment of Rents & Leases
Name of debtor & lender
Reference Volume & Page or original Deed of Trust only if not filed after Deed of Trust. Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. Unless there is an increase then that amount would be listed and taxes paid.
Assumption Agreement
Original borrowers
Assuming party
Bank/Lender
Reference Volume & Page of original Deed of Trust
Bond to Discharge Lien
Name of the principal, surety, claimant & property owner
Cancel Release & Reinstate Deed of Trust
Borrower, trustee & lender
Reference Volume & Page of release
Reference Volume & Page of the Deed of Trust
Civil Warrant
Must be a certified copy signed, dated & sealed from the clerk
Contract/Purchase & Sell Agreement
Must be signed by the seller
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______________.
Only if taxable terms are included.
Correction of Notary Acknowledgement
Name(s) of Grantor(s)
Reference Volume & Page of the corrected document
Declaration of Void Successor Trustee Sale
Person or company who purchased the sale on the substitute trustee's deed
Original or present borrower(s)
Reference Volume & Page of successor trustee deed & original deed of trust
Decree of Redemption & Decree Confirming Sale
Chancery clerk deed with seal from court
Owners name & address
Tax bill name & address
Map & parcel number
Oath of consideration - the amount of purchase or the amount redeemed
Deed of Trust/Mortgage
Debtor(s)/borrower(s) name
Secured party/lender name
Trustee name
Property/legal description
Current derivation clause
Maximum principle indebtedness for Tennessee Recording Tax Purposes is $_______________.
Easement
Oath of consideration, taxable
Poper signatures
Final Divorce Decree
Certified copy from the court signed & sealed
Real property being divested out of & vested into language
Fixture Filing
Owner(s) name & address of property where fixture is located
Secured party name & address
Collateral to secure indebtedness
Maximum principal indebtedness for Tennessee Recording Tax Purposes is $________________. If $0.00, Volume & Page of document where taxes were paid is required.
Special form Revised Article 9
Fixture filing box checked or the document must specify it should be filed as a fixture in real estate records
If "True lease" transaction must state $0.00 as amount and "No security interest-true lease"
Information only filing must state $0.00 for special indebtednss & "No security interest, notice only"
Fixture Amendment
Name of debtor/secured party
Reference Volume & Page of original fixture & amendment(s)
Fixture Assignment
Debtor, secured party & assigning party name(s)
Reference Volume & Page of original fixture & amendment(s)
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_____________. If $0.00, Volume & Page of document where taxes were paid is required.
Fixture Continuation
Debtor & secured party name(s)
Reference Volume & Page of original fixture & amendment(s)
Must have wording: “Exactly same collateral as prior debt, does not increase principal debt”
Fixture Termination
Must be signed and dated by secured party
Reference Volume & Page of original fixture & amendment (must refer to all subsequent documents)
Greenbelt
Approved by Assessor of Property
Installment Contract
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $____________.
Only if taxable terms are included.
Signed by debtor
Notarized and dated
Lien Retained Deed
New owner name and address
Tax bill name & address
Grantor/Seller & Grantee/Buyer
Map & parcel number
Oath of consideraton
Maximimum Principal Indebtedness for Tennessee Recording Tax Purposes is $____________.
Property/legal description
Derivation clause
Trustee name
Lien
Name of party placing lien
Name of property owner
Amount of lien
Limited Partnership
Any partnership that was formed before 1985 does not go to the Secretary of State for filing
Master Deed & Master Deed Amendment
Check all exhibits
Military Discharge
Member copy #4 only
No charge for recording or for certified copies - must present picture ID
Modification/Amendment of Deed of Trust
If modifying amount, must state amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $__________, if no increase insert $0.00.
A $250 or double the tax penaltry, whichever is greater, applies when executed over 60 days of the execution date
Reference original Volume & Page
Notice of Completion
Name of owner
Name of contractor
Proper address/lot & subdivision
Date of completion
Notice of Federal Tax Lien
Name and address of debtor
Amount of debt
Partial Release of Lien
Name of party being released
Reference Volume & Page being released
Description of property being released
Power of Attorney
Grantor and grantee names
Probated Will
Certified copy from probate
Quit Claim Deed
Owner name and address
Tax bill name and address
Map and parcel number
Grantor and grantee name(s), may convey interest only (no have and to hold language, no warrant & defend clauses).
Does not warrant title
Property/legal description
Current derivation clause
Oath of consideration, may have $0.00 or actual consideration
Release of Lien
Reference Volume & Page being released
Name(s) of party being released
Scrivener's Affidavit
Reference Volume & Page being corrected
Name(s) of borrower/trustee/lender or name(s) of seller/buyer
Secretary of State Document (Charter, LLC, Articles, etc.)
Principal office must be located in Montgomery County
Cover letter from the state and original document
Subdivision Plat
Reference Volume & Page
Original signature of planning commission
Original signature and seal of surveyor
Original notarized signature of property owner
Substitute Trustee's Deed
Original debtor
Reference Volume & Page of original deed of trust
Grantor & grantee name(s)
Oath of consideration
New owner name & address
Tax bill name & address
Map & parcel number
Warranty Deed
Name and address of new owner
Tax bill name & address
Map and parcel number(s)
Oath of consideration
Property description
Derivation clause
Grantor/Seller & grantee/buyer names