Register of Deeds

Register of Deeds

Welcome
Document Recording Fees
Tennessee Tax and Fee Calculator
Process for Filing Documents
Filing Requirements
Requesting Documents
Frequently Asked Questions (FAQ)

Contact Info.

Register of Deeds
350 Pageant Lane
Suite 101-A
Clarksville, TN 37040


Phone: 931-648-5713
Email: [email protected]


Hours of Operation

Mon - Fri
7:30am - 4:30pm

Requirements for Filing Documents

Document Types

 

All Documents

  • Name & address of the preparer of the document
  • Property in Montgomery County
  • Original document or certified copy (certified copy from the court must be signed by the clerk & bear a seal from the certifying office)
  • Must be signed & dated
  • Notarized with complete notary acknowledgment (Notarization is optional for leases, by-laws, and contracts)
  • Date notarized
  • Date notary commission expires
  • Check payable to Register of Deeds
  • The check must be dated & signed
  • Is the document taxable?

Re-Recording the original document for the purpose of correction requires all original parties to resign and re-notarized.

Affidavit of Heirship

  • Name of deceased individual
  • List of heirs
  • Affiant must sign

Affidavit of Lost Assignment

  • Original borrower
  • Reference original Volume & Page
  • Assignor & assignee

Affidavit of Void Foreclosure

  • Reference original Volume & Page
  • Borrower(s) name

Agreement

  • Grantor and grantee name(s)

Appointment of Substitute Trustee

  • Original debtor
  • Reference original Volume & Page

Assignment of Deed of Trust

  • Assignor & assignee
  • Name of debtor
  • Reference original Volume & Page of assigned document
  • $5 each additional assignment reference
  • Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. (If assignment is from an exempt entity to a non-exempt entity tax must be paid. If an amount is listed, taxes must be paid.)

Assignment of Lease

  • Name of lessor/landlord & lessee/tenant

Assignment of Rents & Assignment of Rents & Leases

  • Name of debtor & lender
  • Reference Volume & Page or original Deed of Trust only if not filed after Deed of Trust.  Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00.  Unless there is an increase then that amount would be listed, and taxes paid.

Assumption Agreement

  • Original borrowers
  • Assuming party
  • Bank/Lender
  • Reference Volume & Page of original Deed of Trust

Bond to Discharge Lien

  • Name of the principal, surety, claimant & property owner

Cancel Release & Reinstate Deed of Trust

  • Borrower, trustee & lender
  • Reference Volume & Page of release
  • Reference Volume & Page of the Deed of Trust

Civil Warrant

  • Must be a certified copy signed, dated & sealed from the clerk

Contract/Purchase & Sell Agreement

  • Must be signed by the seller
  • Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______________. Only if taxable terms are included.

Correction of Notary Acknowledgement

  • Name(s) of Grantor(s)
  • Reference Volume & Page of the corrected document

Declaration of Void Successor Trustee Sale

  • Person or company who purchased the sale on the substitute trustee's deed
  • Original or present borrower(s)
  • Reference Volume & Page of successor trustee deed & original deed of trust

Decree of Redemption & Decree Confirming Sale

  • Chancery clerk deed with seal from court
  • Owners name & address
  • Tax bill name & address
  • Map & parcel number
  • Oath of consideration - the amount of purchase or the amount redeemed

Deed of Trust/Mortgage

  • Debtor(s)/borrower(s) name
  • Secured party/lender name
  • Trustee name
  • Property/legal description
  • Current derivation clause
  • Maximum principal indebtedness for Tennessee Recording Tax Purposes is $_______________.

Easement

  • Oath of consideration, taxable
  • Poper signatures

Final Divorce Decree

  • Certified copy from the court signed & sealed
  • Real property being divested out of & vested into language

Fixture Filing

  • Owner(s) name & address of property where fixture is located
  • Secured party name & address
  • Collateral to secure indebtedness
  • Maximum principal indebtedness for Tennessee Recording Tax Purposes is $________________. If $0.00, Volume & Page of document where taxes were paid is required.
  • Special form Revised Article 9
  • Fixture filing box checked or the document must specify it should be filed as a fixture in real estate records
  • If "True lease" transaction must state $0.00 as amount and "No security interest-true lease"
  • Information only filing must state $0.00 for special indebtedness & "No security interest, notice only"

Fixture Amendment

  • Name of debtor/secured party
  • Reference Volume & Page of original fixture & amendment(s)

Fixture Assignment

  • Debtor, secured party & assigning party name(s)
  • Reference Volume & Page of original fixture & amendment(s)
  • Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_____________. If $0.00, Volume & Page of document where taxes were paid is required.

Fixture Continuation

  • Debtor & secured party name(s)
  • Reference Volume & Page of original fixture & amendment(s)
  • Must have wording: “Exactly same collateral as prior debt, does not increase principal debt”

Fixture Termination

  • Must be signed and dated by secured party
  • Reference Volume & Page of original fixture & amendment (must refer to all subsequent documents)

Greenbelt

  • Approved by Assessor of Property

Installment Contract

  • Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $____________. Only if taxable terms are included.
  • Signed by debtor
  • Notarized and dated

Lien Retained Deed

  • New owner name and address
  • Tax bill name & address
  • Grantor/Seller & Grantee/Buyer
  • Map & parcel number
  • Oath of consideration
  • Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $____________.
  • Property/legal description
  • Derivation clause
  • Trustee name

Lien

  • Name of party placing lien
  • Name of property owner
  • Amount of lien

Limited Partnership

  • Any partnership that was formed before 1985 does not go to the Secretary of State for filing

Master Deed & Master Deed Amendment

  • Check all exhibits

Military Discharge

  • Member copy #4 only
  • No charge for recording or for certified copies - must present picture ID

Modification/Amendment of Deed of Trust

  • If modifying amount, must state amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $__________, if no increase insert $0.00.
  • A $250 or double the tax penalty, whichever is greater, applies when executed over 60 days of the execution date
  • Reference original Volume & Page

Notice of Completion

  • Name of owner
  • Name of contractor
  • Proper address/lot & subdivision
  • Date of completion

Notice of Federal Tax Lien

  • Name and address of debtor
  • Amount of debt

Partial Release of Lien

  • Name of party being released
  • Reference Volume & Page being released
  • Description of property being released

Power of Attorney

  • Grantor and grantee names

Probated Will

  • Certified copy from probate

Quit Claim Deed

  • Owner name and address
  • Tax bill name and address
  • Map and parcel number
  • Grantor and grantee name(s) may convey interest only (no have and to hold language, no warrant & defend clauses). Does not warrant title
  • Property/legal description
  • Current derivation clause
  • Oath of consideration, may have $0.00 or actual consideration

Release of Lien

  • Reference Volume & Page being released
  • Name(s) of party being released

Scrivener's Affidavit

  • Reference Volume & Page being corrected
  • Name(s) of borrower/trustee/lender or name(s) of seller/buyer

Secretary of State Document (Charter, LLC, Articles, etc.)

  • Principal office must be located in Montgomery County
  • Cover letter from the state and original document

Subdivision Plat

  • Reference Volume & Page
  • Original signature of planning commission
  • Original signature and seal of surveyor
  • Original notarized signature of property owner

Substitute Trustee's Deed

  • Original debtor
  • Reference Volume & Page of original deed of trust
  • Grantor & grantee name(s)
  • Oath of consideration
  • New owner name & address
  • Tax bill name & address
  • Map & parcel number

Warranty Deed

  • Name and address of new owner
  • Tax bill name & address
  • Map and parcel number(s)
  • Oath of consideration
  • Property description
  • Derivation clause
  • Grantor/Seller & grantee/buyer names